TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 2, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 19-666-11 Furnishing Security Services at the Prairie Plan Site in Fulton County, Illinois, estimated cost $180,000.00, Account 101-66000-612490, Requisition 1493533
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-666-11, Furnishing Security Services at the Prairie Plan Site in Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure security services for the Prairie Plan Site at Fulton County, Illinois, for an approximate two-year period. The services are required for the overall protection of the facility.
The estimated cost for this contract is $180,000.00. The estimated 2019 and 2020 expenditures are $90,000.00 and $90,000.00 respectively.
The bid deposit for this contract is $9,000.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the services are provided in Fulton County, Illinois.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because of the limited availability of MBE/WBE participants and the specialization of the project.
It is estimated that this contract will employ 1 to 2 personnel.
The tentative schedule for this contract is as follows:
Advertise September 5, 2018
Bid Opening September 25, 2018
Award October 18, 2018
Completion December 31, 2020
Funds are being requested in 2019, in Account 101-66000-612490, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year, 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-666-11.
Requested, Brett A. Garelli, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 2, 2018