TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 2, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Report on rejection of bids for Contract 18-611-22 (Re-Bid), HVAC Improvements at Various Service Areas, estimated cost $1,350,000.00
Body
Dear Sir:
On January 18, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-611-21, HVAC Improvements at various service areas.
In response to a public advertisement of April 11, 2018, a bid opening was held on May 8, 2018. No bids were received for this contract.
In response to a public re-advertisement of June 13, 2018, a bid opening was held on July 17, 2018. The bid tabulation for this contract is:
AUTUMN CONSTRUCTION SERVICES, INC. $1,996,600.00
Six hundred twenty-seven (627) companies were notified of this contract being advertised and thirty (30) companies requested specifications.
A review of the bid submitted by Autumn Construction Services, Inc., revealed that the bid is approximately 48 percent over the contract estimate and is considered too high for award. Therefore, the bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Autumn Construction Services, Inc., of this action.
The Maintenance and Operations Department will re-advertise this contract in the future.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 2, 2018