TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authorization to rescind Board Order to award Contract 18-400-11 Major Repairs for Fleet Vehicles for a Thirty-Six Month Period, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales and Service, Inc., in an amount not to exceed $69,815.00. Account 101-15000-612860, Requisition 1489587, Agenda Item No. 18, File No. 18-0476
Body
Dear Sir:
On March 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six Month Period, Agenda Item No. 27, File No. 18-0273.
In response to a public advertisement of April 11, 2018, a bid opening was held on May 1, 2018. The bid tabulation for this contract is:
Group A: BCR Automotive Group LLC d/b/a Roesch Ford $31,390.00
Group B: Metro Ford Sales and Service $55,500.00
Group B: BCR Automotive Group LLC d/b/a Roesch Ford $78,380.00
Group C: Metro Ford Sales and Service $14,315.00
Group C: BCR Automotive Group LLC d/b/a Roesch Ford $22,020.00
Group D: No Bids Received
At the Board Meeting of May 17, 2018, Group A, was awarded to BCR Automotive Group LLC d/b/a Roesch Ford in an amount not to exceed $31,390.00. Groups B and C were awarded to Metro Ford Sales and Service in an amount not to exceed $69,815.00.
The request for the Board order to be rescinded is due to the services not being required at this time.
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 18-400-11 Group A to BCR Automotive Group in an amount of $31,390.00 and Groups B and C to Metro Ford Sales and Service in an amount of $69,815.00, be rescinded. No bid deposit was required for this contract.
Requested, Eileen M. McElligott, Administrative Services Officer: BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018