TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Report on rejection of bids for Contract 17-604-22 (Re-Bid), Furnish, Deliver and Install Headrace Handrails and Guardrails at the Lockport Powerhouse, estimated cost $38,240.00
Body
Dear Sir:
On April 19, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-604-21, Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse.
On June 7, 2018, authorization to amend the Board Order of April 19, 2018 was approved by the Board of Commissioners.
In response to a public advertisement of June 27, 2018, the contract was cancelled prior to the bid opening date via Addendum No. 2.
Authorization to decrease cost estimate, from $46,500.00 to $38,240.00, was approved at the Board meeting of July 12, 2018.
In response to a public re-advertisement of August 15, 2018, a bid opening was held on August 28, 2018. The bid tabulation for this contract is:
MIDWEST FENCE CORPORATION $58,461.00
Seven hundred eighty-four (784) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
A review of the bid submitted by Midwest Fence Corporation revealed that the bid is approximately 52.9 percent over the contract estimate and is considered too high for award. Therefore, the bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Midwest Fence Corporation of this action.
The Maintenance and Operations Department (M & O) will review and revise the scope of work and cost estimate for this work before it is re-advertised.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018