TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 18, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 19-666-11, Furnishing Security Services at the Prairie Plan Site in Fulton County, Illinois, to AP Private Detective & Security Agency Ltd., in an amount not to exceed $157,400.00, Account 101-66000-612490, Requisition 1493533
Body
Dear Sir:
On August 2, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-666-11, Furnishing Security Services at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of September 5, 2018, a bid opening was held on September 25, 2018. The bid tabulation for this contract is:
AP PRIVATE DETECTIVE & SECURITY AGENCY LTD. $157,400.00
elam Private Detective, Inc. $168,559.00
One hundred forty-one (141) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
AP Private Detective & Security Agency Ltd., is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $180,000.00, placing their bid of $157,400.00, approximately 12.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the services are provided in Fulton County, Illinois.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because of the limited availability of MBE/WBE participants and the specialization of the project.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-666-11 to AP Private Detective & Security Agency Ltd., in an amount not to exceed $157,400.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will expire on December 31, 2020.
Funds are being requested in 2019 and 2020, in the amount of $78,700.00 for each year, in Account 101-66000-612490. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 18, 2018