TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 24, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-670-11, Repair and Maintenance of Debris, Pontoon and Skimmer Boats, Groups A and B to Marine Services Corp., in an amount not to exceed $131,500.00, Account 101-66000-612790, Requisition 1496107
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-670-11, Repair and Maintenance of Debris, Pontoon and Skimmer Boats. The contract expires on December 31, 2020.
In response to a public advertisement of November 28, 2018, a bid opening was held on December 18, 2018. The bid tabulation for this contract is:
Group A: Debris Boat
Marine services corp. $90,000.00
Group B: Pontoon and skimmer boats
Marine services corp. $41,500.00
Seventy-two (72) companies were notified of this contract being advertised and nine (9) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Marine Services Corp., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $170,000.00, placing the bid of $131,500.00 approximately 22.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work will be performed at the Contractor’s facility.
The contract will require approximately twenty (20) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the limited availability of MBE/WBE participants and the specialization of the project.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-670-11, Groups A and B to Marine Services Corp., in an amount not to exceed $131,500.00.
The bid deposit, in the amount of $6,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2019 expenditures, in the amount of $65,000.00, are available in Account 101-66000-612790. The estimated expenditures for 2020 are $66,500.00. Funds for the 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 24, 2019