TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-483-11 Furnish and Deliver One-Year Subscription Software License Renewal of Smartsheet Software to the MWRDGC, estimated cost $14,325.00, Account 101-27000-612820, Requisition 1519031
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver one-year subscription software license renewal of Smartsheet software to the MWRDGC at the request of the Information Technology Department. This contract begins June 18, 2019 and ends June 17, 2020.
The purpose of this contract is to renew Smartsheet subscription software licenses for the period of one year. The District is currently using Smartsheet to manage various Information Technology tasks, projects and the annual interdepartmental hardware budget requests. Renewal of software licenses will ensure continued use of the software and will provide software updates and upgrades.
The estimated cost for this contract is $14,325.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise May 8, 2019
Bid Opening May 21, 2019
Award June 20, 2019
Completion December 31, 2019
Funds are available in Account 101-27000-612820.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-483-11.
Requested, John Sudduth, Director of Information Technology, JHS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2019