TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-610-21, Furnish and Deliver a Paddle Aerator to LASMA, to Brown Bear Corporation, in an amount not to exceed $556,760.00, Account 201-50000-634760, Requisition 1510131
Body
Dear Sir:
On January 24, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-610-21, Furnish and Deliver a Paddle Aerator to LASMA.
In response to a public advertisement of March 13, 2019, a bid opening was held on April 2, 2019. The bid tabulation for this contract is:
BROWN BEAR CORPORATION $556,760.00
Seven hundred twelve (712) companies were notified of this contract being advertised and eight (8) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: cannot provide the equipment requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Brown Bear Corporation, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $560,000.00, placing their bid of $556,760.00 less than one percent below the estimate.
Brown Bear Corporation is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Iowa. The Department of Procurement and Materials Management has received a request from the Director of Maintenance and Operations to move forward with the recommendation to award.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-610-21 to Brown Bear Corporation, in an amount not to exceed $556,760.00.
The contractor shall furnish and deliver the equipment within 90 calendar days after the mailing of a purchase order.
The bid deposit, in the amount of $28,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634760.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2019