TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Arlington Heights (18-IGA-34) for the design, construction, operation and maintenance of the Campbell Street/Vail Avenue/Dunton Avenue/Sigwalt Street Downtown Combined Sewer Area project under Phase II of the Stormwater Management Program, in an amount not to exceed $1,800,000.00, Account 501-50000-612400, Requisition 1519872
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Arlington Heights (Village), for the Campbell Street/Vail Avenue/Dunton Avenue/Sigwalt Street Downtown Combined Sewer Area project under Phase II of the Stormwater Management Program, Arlington Heights, Illinois, in Cook County.
On May 17, 2018, the Board of Commissioners authorized the District to begin negotiations with several entities, including the Village of Arlington Heights, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various shovel ready stormwater projects. The Village proposed project consists of replacing, upsizing, and installation of new storm sewers, ranging in sizes 18” to 54” on Campbell Street, Vail Avenue, Dunton Avenue, Sigwalt Street, Chestnut Avenue, and Evergreen Avenue in Arlington Heights. Upon completion of downtown combined sewer area improvements, the project will provide flood reduction benefits to an estimated 250 structures. The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $1,800,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2019. The Village has spent $125,314.64 on engineering and other design-related project costs and will contribute approximately $1,933,578.00 towards total construction costs, including construction inspection.
The IGA requires the Village to advertise and award the construction contract in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement and Affirmative Action Requirements. The Affirmative action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises, 10 percent for Women-owned Business Enterprises, and 10 percent for Small Business Enterprises. The Village will assume responsibility for design, construction, perpetual maintenance and operation of the project and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with and make payment to the Village in an amount not to exceed $1,800,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for the 2019 expenditure, in the amount of $1,800,000.00, are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2019