TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2019
COMMITTEE ON ENGINEERING
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an agreement with the City of Chicago to share Geographic Information System data for underground facilities with the District consultant for Contract 18-849-5F, Program Management of Stormwater Master Planning in Combined Sewer Service Area.
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement with the City of Chicago (City) to share Geographic Information System (GIS) data with the District consultant for Contract 18-849-5F, Program Management of Stormwater Master Planning in Combined Sewer Service Area.
On November 6, 2014, the Board of Commissioners authorized the Executive Director to enter into an Intergovernmental Agreement with the City to share mutual GIS data for underground facilities. The Agreement between the City and the District was entered into on August 11, 2015.
On May 17, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-849-5F, Program Management of Stormwater Master Planning in Combined Sewer Service Area, to Geosyntec Consultants, Inc. (Geosyntec). The Agreement between the District and Geosyntec was entered into on July 3, 2018.
As the District moves forward with Stormwater Master Planning, the scope of work for Contract 18-849-5F includes collecting and reviewing stormwater data from combined sewer communities, establishing watershed/sewershed study areas and prioritization, and providing vision and guidance for upcoming stormwater master planning studies.
The Engineering Department has determined that it would be beneficial for Geosyntec to use the City GIS data in the performance of District commissioned work under Contract 18-849-5F. The current Intergovernmental Agreement does not allow the District to share City GIS data with consultants. The proposed agreement will allow the District to share access to City GIS data with Geosyntec for the exclusive limited purposes of Contract 18-849-5F. It is further requested that the Executive Director and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, subject to approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2019