TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-610-12 (Re-Bid), Furnish and Deliver Two Diesel Step Van Trucks to the Stickney Water Reclamation Plant, to Patson, Inc. d/b/a TransChicago Truck Group, in an amount not to exceed $319,168.00, Account 101-66000-634860, Requisition 1502579
Body
Dear Sir:
On November 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-610-11, Furnish and Deliver Two Diesel Step Van Trucks to the Stickney Water Reclamation Plant.
In response to a public advertisement of December 19, 2018, a bid opening was held on January 8, 2019. The bid was rejected as reported at the Board meeting of February 7, 2019.
In response to a public re-advertisement of April 3, 2019, a bid opening was held on April 23, 2019. The bid tabulation for this contract is:
PATSON, INC. D/B/A TRANSCHICAGO TRUCK GROUP $319,168.00
Two hundred sixty-five (265) companies were notified of this contract being advertised and eight (8) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: cannot provide the trucks within the time frame requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Patson, Inc. d/b/a TransChicago Truck Group, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $320,000.00, placing their bid of $319,168.00 approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-610-12 (Re-Bid) to Patson, Inc. d/b/a TransChicago Truck Group, in an amount not to exceed $319,168.00.
The contractor shall deliver the trucks by December 31, 2019.
The bid deposit, in the amount of $6,400.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-66000-634860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2019