TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-660-11, Agricultural Fieldside Mowing Services at Fulton County, Illinois, to C&J Mowing and Fencing LLC in an amount not to exceed $214,890.00, Account 101-66000-612420, Requisition 1516173
Body
Dear Sir:
On March 21, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-660-11, Agricultural Fieldside Mowing Services at Fulton County, Illinois.
In response to a public advertisement of April 3, 2019, a bid opening was held on April 16, 2019. The bid tabulation for this contract is:
C&J MOWING AND FENCING LLC $214,890.00
FINER FINISH GROUNDS CARE LLC $219,450.00
One hundred sixty-four (164) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
C&J Mowing and Fencing LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $220,000.00, placing their bid of $214,890.00 approximately 2.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the work is located outside of Cook County in Fulton County, Illinois.
The contract will require approximately two (2) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because of the limited availability of MBE/WBE participants in Fulton County, Illinois.
The work under this contract shall commence May 20, 2019, or upon approval of the Contractor’s Bond, whichever is later, and as directed by the Engineer. The contract shall terminate December 31, 2019 or upon expenditure of available funds, whichever occurs earlier.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-660-11 to C&J Mowing and Fencing LLC in an amount not to exceed $214,890.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-66000-612420.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2019