TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on advertisement of Request for Proposal 19-RFP-14 Pre-Employment Physical Examinations, Post-Offer Physical Assessments and Related Services, estimated cost $180,000.00, Account 101-25000-612260, Requisition 1519866
Body
Dear Sir:
Request for Proposal documents are being prepared for a provider of pre-employment physical examinations, post-offer physical assessments and related services at the request of the Department of Human Resources.
The purpose of this contract is to select a vendor to perform the following services: pre-employment medical examinations and drug tests as part of the pre-employment screening process; return-to-work medical examinations and drug tests; and post-offer physical assessments for physically demanding jobs. The District conducts 175 - 200 pre-employment physicals each year. Approximately 50 of these candidates also receive the post-offer physical assessment to ensure the candidate can perform the essential functions of a physically demanding job classification. The contract will cover the period from January 1, 2020 through December 31, 2023.
The estimated cost for this contract is $180,000.00 with an estimated annual cost of $45,000.00.
No bid deposit is required for this request for proposal.
The Diversity Section conducted a review of the services included in the request for proposal. Since these types of services are typically performed by a single provider at the provider’s facility, they do not provide practical or cost effective opportunities for subcontracting. Therefore, the Affirmative Action Appendix A and Appendix V are not included in the request for proposal document.
The tentative schedule for this contract is as follows:
Advertise June 26, 2019
Proposals Received July 26, 2019
Award October 17, 2019
Completion December 31, 2023
Funds are being requested in 2020, 2021, 2022 and 2023 in Account 101-25000-612260, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:JEF
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management