TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-621-11, Services for Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, to WESCO Distribution, Inc. dba Englewood Electrical Supply Company, in an amount not to exceed $578,207.55, Accounts 101-66000, 67000, 68000, 69000-612600, 612620, 612650, 623070, Requisitions 1508873, 1508875, 1509159, 1509160
Body
Dear Sir:
On May 2, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-621-11, Services for Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas.
In response to a public advertisement of July 3, 2019, a bid opening was held on July 23, 2019. The bid tabulation for this contract is:
WESCO DISTRIBUTION, INC.
DBA ENGLEWOOD ELECTRICAL SUPPLY COMPANY *$578,207.55
*corrected total
One thousand eight hundred fifty-eight (1,858) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: could not provide the service. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
WESCO Distribution Inc. dba Englewood Electrical Supply Company, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $518,600.00, placing the bid of $578,207.55 approximately 11.5 percent over the estimate.
The contract will require approximately six (6) people for the services.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services required. Any trade work required will be performed by District trades.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because of the limited availability of MBE/WBE participants.
The work under this contract shall begin upon approval of the Contractor's bond and terminate December 31. 2021, or whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-621-11 to WESCO Distribution, Inc. dba Englewood Electrical Supply Company, in an amount not to exceed $578,207.55, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2019 expenditures, in the amount of $164,366.15, are available in Accounts 101-66000, 67000, 68000, 69000-612600, 612620, 612650, 623070. The estimated expenditures for 2020 are $202,671.83, and for 2021 are $211,169.57. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019