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File #: 19-0787    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/6/2019 In control: Procurement Committee
On agenda: 8/8/2019 Final action: 8/8/2019
Title: Authorization to decrease cost estimate for Contract 19-603-11, Furnishing and Delivering Roadway Rock Salt to Various Service Areas, from $125,060.00 to $42,500.00, Accounts 101-67000/68000/69000-623130, Requisitions 1517976, 1518112 and 1518104 (As Revised)
Attachments: 1. Brd. letr. - 19-603-11, F.&D. Rock Salt.pdf

TRANSMITTAL LETTER FOR THE BOARD MEETING OF AUGUST 8, 2019

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authorization to decrease cost estimate for Contract 19-603-11, Furnishing and Delivering Roadway Rock Salt to Various Service Areas, from $125,060.00 to $42,500.00, Accounts 101-67000/68000/69000-623130, Requisitions 1517976, 1518112 and 1518104 (As Revised)

Body

 

Dear Sir:

 

At the Board Meeting of May 16, 2019, the Board of Commissioners duly authorized the Director of Procurement and Materials Management to advertise Contract 19-603-11, Furnishing and Delivering Roadway Rock Salt to Various Service Areas, for an estimated cost of $125,060.00. The purpose of this contract is for furnishing and delivering roadway rock salt to various service areas. The contract cost estimate is being decreased because the duration of the contract is being reduced to 12 months from 30 months.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to decrease the cost estimate for Contract 19-603-11 from $125,060.00 to $42,500.00.

 

There will be no bid deposit for this contract.

 

The revised tentative schedule for this contract is as follows:

Advertise                                                               August 16, 2019

Bid Opening                                                               September 10, 2019

Award                                                                                    October 3, 2019

Completion                                                               October 31, 2020

 

The revised estimated 2019 and 2020 expenditures for this contract are $18,400.00 and $24,100.00 respectively.

 

Funds for the 2019 expenditures, in an amount of $18,400.00, are available in Accounts 101-67000/68000/69000-623130. Funds for the 2020 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019

 

Attachment