TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase and extend purchase order with AT&T Corporation, as part of Contract 16-RFP-05 Point to Point Communications, in an amount of $41,365.08, from an amount of $34,586.64, to an amount not to exceed $75,951.72, Account 101-27000-612210, Purchase Order 3096760
Body
Dear Sir:
On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement as part of Contract 16-RFP-05, Point to Point Communications, with AT&T Corporation, in an amount not to exceed $34,586.64. The purchase order expired on September 30, 2019.
This purchase order has no prior change orders.
The current purchase order was funded to September, 2019 per the original agreement executed on September 20, 2016. This included ASE services for communication between O’Brien and North Pumping Station for Maintenance and Operations telemetry networks. On November 8, 2017, the District entered into a new agreement with AT&T Corporation, as part of this contract, to increase the bandwidth of the ASE WAN service to accommodate the rollout of Microsoft Windows 10. The agreement extends the telemetry service through November, 2020.
The telemetry portion of the contract was continued under the same pricing schedule in the agreement. Under the pricing schedule in the agreement, three (3) new circuits will be added in 2020 at the request of the Maintenance and Operations Department, resulting in increased costs in 2020.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase and extend the purchase order, as part of Contract 16-RFP-05, in an amount of $41,365.08 (119.4% of the current contract value), from an amount of $34,586.64, to an amount not to exceed $75,951.72.
Funds in 2019 in the amount of $4,716.36 are available in Account 101-27000-612210. Funds in 2020 in the amount of $36,648.72 are available in Account 101-27000-612210.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2020