TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase and extend the purchase order with AT&T Corporation, as part of Contract 16-RFP-05 Point to Point Communications, in an amount of $187,243.27, from an amount of $307,902.14, to an amount not to exceed $495,145.41, Account 101-27000-612210, Purchase Order 3096748
Body
Dear Sir:
On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement as part of Contract 16-RFP-05, Point to Point Communications, with AT&T Corporation, in an amount not to exceed $357,565.43. The purchase order expired on September 30, 2019.
As of February 7, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $49,663.27, from the original amount awarded of $357,565.43. The current contract value is $307,902.14. The prior approved change orders reflect a 13.9% decrease to the original contract value.
The current purchase order was funded to September, 2019 per the original agreement executed on September 20, 2016. This included ASE services for plant to plant network connectivity. On November 8, 2017, the District entered into a new agreement with AT&T, as part of this contract, to increase the bandwidth of the service to accommodate the rollout of Microsoft Windows 10. The new agreement extended the service through November, 2020. Funds are needed as part of this extension to cover the months between September, 2019 to November, 2020.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase and extend the purchase order, as part of Contract 16-RFP-05, in an amount of $187,243.27 (60.8% of the current contract value), from an amount of $307,902.14, to an amount not to exceed $495,145.41.
Funds in 2019 in the amount of $27,182.14 are available in Account 101-27000-612210. Funds in 2020 in the amount of $160,061.13 are available in Account 101-27000-612210.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2020
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