TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase and extend purchase order with AT&T Corporation, for point to point telemetry services in an amount of $493,625.20, from an amount of $491,621.28, to an amount not to exceed $985,246.48, Account 101-27000-612210, Purchase Order 3102511
Body
Dear Sir:
On July 12, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with AT&T Corporation, for point to point telemetry services, in an amount not to exceed $492,377.72. The contract expires on November 30, 2020.
As of February 7, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an decrease in an amount of $756.44 from the original amount awarded of $492,377.72. The current contract value is $491,621.28. The prior approved change orders reflect a 0.15% decrease to the original contract value.
This change order is necessary to pay final 2019 invoices and extend the purchase order through November 30, 2020. The agreement, as authorized by the Board of Commissioners July 12, 2018, included a 12-month term with an optional 12-month term. The agreement was signed and executed October 15, 2018. The requested extension herein is to exercise the additional 12-month extension, per the agreement.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase and extend the purchase order in an amount of $493,625.20 (100.4% of the current contract value), from an amount of $491,621.28, to an amount not to exceed $985,246.48.
Funds in 2019 in the amount of $59,523.19 are available in Account 101-27000-612210. Funds in 2020 in the amount of $434,102.01 are available in Account 101-27000-612210.
Requested, John H. Sudduth, Director of Information Technology, JHS,SK,BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2020
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