TRANSMITTAL LETTER FOR BOARD MEETING SEPTEMBER 17, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to Advertise Contract 21-100-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells; Analysis of Monitoring Well Samples from the McCook Reservoir Site, estimated cost $189,560.00, Account 101-16000-612490, Requisition 1543793
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Dear Sir:
Contract documents and specifications have been prepared to advertise Contract 21-100-11 for the collection, shipment, and analysis of the Thornton Composite Reservoir (TCR) and monitoring well samples and analysis of McCook Reservoir monitoring well samples. This contract begins approximately January 1, 2021 and ends December 31, 2022.
The purpose of this contract is to obtain services for sampling with specialized equipment for deep wells and analysis of water collected at the TCR and monitoring wells, and analysis of samples taken at the monitoring wells for the McCook Reservoir to meet the regulatory monitoring requirements of TCR and McCook Reservoir operations.
Contractual sampling services are needed to ensure that time-sensitive monitoring is completed during the period that water elevation in the TCR is higher than the defined level of -280 feet Chicago City Datum. Contractual analytical services are needed for required analytes that the District’s Analytical Laboratories Division are not equipped to handle.
Analytical data generated for these samples shall be submitted to the regulatory agencies in permit-required monitoring reports. The monitoring results will verify compliance with the environmental requirements to protect the groundwater. This is a District mission-critical activity.
The estimated cost for this contract is $189,560.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Diversity Section reviewed the contract and concluded that Appendix A should be included in this contract. The Affirmative Action Goals for this Contract are 20% Minority Business Enterprises (MBE) and/or Women Business Enterprises (WBE) and 10% Small Business Enterprises (SBE). Appendix V will not be included.
The tentative schedule for this contract is as follows:
Advertise October 14, 2020
Bid Opening November 3, 2020
Award December 3, 2020
Completion December 31, 2022
The estimated cost for this contract is $189,560.00. The estimated expenditures for 2021 and 2022 are $94,780.00 and $94,780.00, respectively, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-100-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:HZ:RA:kq
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2020
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