TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-690-11, Large Electric Motor Overhaul at Various Locations, Groups A, B, and C, to L & S Electric, Inc., in an amount not to exceed $867,832.00, Accounts 101-67000/68000/69000-612650 Requisition 1538896, 1538898 and 1538899
Body
Dear Sir:
On May 21, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-690-11, Large Electric Motor Overhaul at Various Locations.
In response to a public advertisement of July 1, 2020, a bid opening was held on July 21, 2020. The bid tabulation for this contract is:
GROUP A: CALUMET SERVICE AREA
L & S ELECTRIC, INC. $252,193.00
GGI MOTORS D/B/A AIMS $301,996.02
LOUIS ALLIS, LLC $395,408.00
MOHLER TECHNOLOGY, INC. *$399,590.00
GROUP B: STICKNEY SERVICE AREA
L & S ELECTRIC, INC. $305,393.00
GGI MOTORS D/B/A AIMS $332,167.00
MIDWEST SERVICE CENTER LLC $448,354.00
LOUIS ALLIS, LLC $506,908.00
MOHLER TECHNOLOGY, INC. $581,329.00
GROUP C: NORTH SIDE SERVICE AREA
L & S ELECTRIC, INC. *$310,246.00
GGI MOTORS D/B/A AIMS $423,577.02
LOUIS ALLIS, LLC *$495,201.00
MOHLER TECHNOLOGY, INC. $529,417.00
*corrected total
One hundred thirty-eight (138) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
L & S Electric, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, and C of this contract is $1,511,000.00, placing the bid of $867,832.00 approximately 42.6 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because of the limited availability of MBE/WBE participates and the specialization of the project.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work will be performed off-site at the contractor’s facility.
The contract will require approximately thirty to forty (30-40) people for the services.
The contract shall commence upon approval of the Contractor’s Bond and terminate by December 31, 2023 or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-690-11, Groups A, B, and C to L & S Electric, Inc., in an amount not to exceed $867,832.00.
Funds for the 2020 expenditure, in the amount of $32,526.00, are available in Accounts 101-67000, 68000, 69000-612650. The estimated expenditures for 2021 are $402,740.00, for 2022 are $254,527.50, and for 2023 are $178,038.50. Funds for the 2021, 2022, and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2020
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