TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 18-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B, to Synagro Central, LLC, in an amount of $140,000.00 from an amount of $2,527,171.86 to an amount not to exceed $2,387,171.86, Account 101-66000-612520, Purchase Order 5001651
Body
Dear Sir:
On March 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B, to Synagro Central, LLC, in an amount not to exceed $2,770,000.00. The contract will expire on December 31, 2020.
As of August 31, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $242,828.14 from the original amount awarded of $2,770,000.00. The current contract value is $2,527,171.86. The prior approved change orders reflect an approximate 8.8% decrease to the original contract value.
This decrease is requested because the solids utilization varies from year to year based on available outlets and the amount of utilization in any given year is only an estimate at the time of contracting, which was early 2018. While the compost distribution has been strong this year, the EQ air dried biosolids market has been less than anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 18-692-11, in an amount of $140,000.00 (approximately 5.5% of the current contract value) from an amount of $2,527,171.86 to an amount not to exceed $2,387,171.86.
Funds will be restored to Account 101-66000-612520.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2020
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