TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount of $200,000.00 from an amount of $2,216,149.65 to an amount not to exceed $2,416,149.65, Account 101-66000-612520, Purchase Order 5001650
Body
Dear Sir:
On March 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount not to exceed $3,475,316.00. The contract will expire on December 31, 2020.
As of August 31, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $1,259,166.35 from the original amount awarded of $3,475,316.00. The current contract value is $2,216,149.65. The prior approved change orders reflect an approximate 36.2% decrease to the original contract value.
Favorable weather conditions provide an opportunity for greater processing, transport, and utilization of the District’s biosolids than estimated in 2020.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-699-11, in an amount of $200,000.00 (approximately 9.0% of the current contract value) from an amount of $2,216,149.65 to an amount not to exceed $2,416,149.65.
Funds will be available in Account 101-66000-612520, contingent upon Board of Commissioners' approval to decrease Contract 18-692-11, which is under a separate board transmittal letter at this Board meeting.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2020
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