TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue a purchase order to National Oilwell Varco (NOV), L.P., to Provide Replacement Dynamic Field Module Assemblies, in an amount not to exceed $28,508.00, Account 101-69000-623070, Requisition 1543570
Body
Dear Sir:
Authorization is requested to issue a purchase order to National Oilwell Varco (NOV), L.P. to provide replacement dynamic field module assemblies to the Stickney Water Reclamation Plant, contingent upon the vendor’s fulfillment of sole source requirements. This purchase order will expire on December 31, 2020.
The Dynamic Field Module Assemblies are critical parts required to operate main sewage pumps at the Stickney Water Reclamation Plant.
National Oilwell Varco (NOV), L.P., the sole provider of the dynamic field module assemblies which are engineered proprietary parts that were custom made for the District, has submitted pricing to provide two dynamic field module assemblies. Inasmuch as National Oilwell Varco (NOV), L.P. is the only source to provide the replacement dynamic field module assemblies required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
National Oilwell Varco (NOV), L.P. is not registered to do business in the State of Illinois however it is registered and in good standing with the State of Texas.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Ordinance, Revised Appendix D are not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to National Oilwell Varco (NOV), L.P., in an amount not to exceed $28,508.00.
Funds are available in Account 101-69000-623070.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:kp
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17. 2020