TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2020
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Lyons for the construction, operation, and maintenance of the Green Alleys Water Management Project in Lyons, SSA (20-IGA-12) in an amount not to exceed $500,000.00, Account 501-50000-612400, Requisition 1548247
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Lyons (Village) for the construction, operation, and maintenance of the Green Alleys Water Management Project in Lyons, SSA (20-IGA-12), in an amount not to exceed $500,000.00.
On October 17, 2019, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village. Under this project, the Village proposes constructing two permeable alleys in the following locations: the two “T” alleys bounded by 44th Street to the north, Joliet Avenue to the east, 45th Street to the south, and Lawndale Avenue to the west. The project is expected to mitigate local flooding in the area by reducing runoff into the local sewer system and provide educational opportunities for local residents on the benefits of GI. The Green Alleys Water Management Project will provide an estimated 126,212 gallons of stormwater storage for which the District will seek credit under the GI requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $500,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2020. The Village has contributed to engineering and other design-related costs and will also contribute towards the total estimated construction cost of $798,909.00 for this project. The IGA requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises, 10 percent for Women-owned Business Enterprises, 10 percent for Small Business Enterprises, and 3 percent for Veteran-owned Business Enterprises. The Village will assume responsibility for design, construction, maintenance, and operation of the project, and be solely responsible for any change orders. The IGA also contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $500,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:HLS
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2020