TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 20-633-11, Furnishing and Delivering Polymer to Polydyne, Inc., in an amount not to exceed $11,777,020.00, Accounts 101-67000, 69000-623560, Requisitions 1540898 and 1545543
Body
Dear Sir:
On August 6, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-633-11, Furnishing and Delivering Polymer.
In response to a public advertisement of October 7, 2020, a bid opening was held on October 27, 2020. The bid tabulation for this contract is:
GROUP A: SUMMER POLYMER
POLYDYNE, INC. $4,601,520.00
SOLENIS LLC $9,890,750.00
GROUP B: WINTER POLYMER
POLYDYNE, INC. $ 7,175,500.00
SOLENIS LLC $ 10,442,613.00
Polydyne, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $13,839,600.00, placing their bid of $11,777,020.00 approximately 15 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The contractor shall commence delivery five days after the mailing date of the purchase order and terminate two years thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 20-633-11, to Polydyne, Inc., in an amount not to exceed $11,777,020.00.
Funds are being requested in 2021, in the amount of $5,888,510.00, in Account 101-67000, 69000-623560. The estimated expenditures for 2022 are $5,888,510.00. Funds for 2021 and 2022 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2020