TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-639-11, Furnish and Deliver Process Water Chemicals, in an amount not to exceed $314,000.00, Accounts 101-67000/68000/69000-623560, Requisitions 1552458, 1552459, and 1552460
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-639-11, Furnish and Deliver Process Water Chemicals, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure process water treatment chemicals for heating and cooling systems, including testing and reporting, for a three-year period.
The estimated cost for this contract is not to exceed $314,000.00. The estimated 2021, 2022, 2023 and 2024 expenditures are not to exceed $52,350.00, $104,650.00, 104,650.00 and $52,350.00, respectively.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise February 10, 2021
Bid Opening March 2, 2021
Award April 1, 2021
Completion June 30, 2024
Funds for 2021 are available in Accounts 101-67000/68000/69000-623560. Funds for the subsequent years, 2022, 2023 and 2024, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-639-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:jmc:ds:dr
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2021