TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, estimated cost $157,400.00, Account 101-69000-612490, Requisition 1543126
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Dear Sir:
Contract documents and specifications have been prepared for Contract 21-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure security services for the Prairie Plan Site at Fulton County, Illinois, for a two-year period.
The estimated cost for this contract is not to exceed $157,400.00. The estimated 2021, 2022 and 2023 expenditures are $63,700.00, $78,700.00 and $15,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the services are provided in Fulton County, Illinois.
The Affirmative Action Ordinance Revised Appendix D and the Appendix V will not be included in this contract because of the limited availability of MBE/WBE/VBE/SBE participants and the specialization of the project.
It is estimated that this contract will employ 1 to 2 personnel.
The tentative schedule for this contract is as follows:
Advertise February 10, 2021
Bid Opening March 2, 2021
Award April 1, 2021
Completion June 30, 2023
Funds are available in 2021, in Account 101-69000-612490. Funds for the subsequent years, 2022 and 2023, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-666-11.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2021
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