TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Issue purchase order and enter into an agreement for Contract 20-RFP-06, Professional Services to Furnish, Deliver and Deploy a Process Optimization Platform for the Kirie Water Reclamation Plant in Des Plaines, Illinois, with Pure Technologies U.S., Inc., in an amount not to exceed $112,217.85, Account 101-67000-612650, Requisition 1541017
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Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Pure Technologies U.S. Inc. for Contract 20-RFP-06, Professional Services to Furnish, Deliver and Deploy a Process Optimization Platform for the Kirie Water Reclamation Plant in Des Plaines, Illinois.
The consultant will provide professional services to develop a process optimization platform which will enhance treatment efficiency by reducing chemical usage for headwork odor control. The consultant will also be utilized to develop models for optimizing chemical usage for disinfection at the Kirie Water Reclamation Plant.
Request for Proposal 20-RFP-06 was advertised on August 5, 2020, and four hundred and one (401) firms were notified. Proposals were received by four (4) firms on August 28, 2020.
An evaluation committee, consisting of personnel from the Maintenance and Operations Department, Monitoring and Research Department and the Department of Procurement and Materials Management, evaluated the proposals based on understanding of the project, the proposed methods of performing the work, the professional and financial fitness of the firms and the proposed personnel. The committee reached a consensus that all four (4) proposers were qualified to perform the work; DHI Water & Environment, Inc, Ensaras, Inc., Hazen and Sawyer, and Pure Technologies U.S., Inc.
The evaluation committee then conducted virtual interviews with the consultants to clarify and further explain their technical approach to the project. Following the technical interviews, each firm was asked to submit their unqualified Best and Final Offer (BAFO) for their services. Three unqualified BAFOs were received on November 18, 2020.
Based on the review of the proposals, the interviews, and the BAFOs, the evaluation committee determined that Pure Technologies U.S., Inc., is the most suitable firm to develop a process optimization platform for the Kirie Water Reclamation Plant.
The agreement for Contract 20-RFP-06 will terminate one year after the date of award, with an estimated completion date of January 31, 2022.
The firm Kaletech, LLC is a Minority-Owned Business Enterprise (MBE). The firm SPAAN Tech, Inc., is a Women-Owned Business Enterprise (WBE). The firm Limno Tech is a Small Business Enterprise (SBE). The Affirmative Action goals for this professional services agreement are 20% MBE, 10% WBE, and 10% SBE. Appendix V is not included.
The Diversity Section has reviewed the agreement and has concluded that the MBE, WBE, and SBE firms are in accordance with the District’s Affirmative Action Policy. The agreement shall be subject to the approval of the Law Department as to form and legality.
Inasmuch as the firm of Pure Technologies U.S., Inc., possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $112,217.85.
Funds for the 2021 expenditure are available in account 101-67000-612650. Funds for the 2022 expenditures are contingent upon the Board of Commissioners' approval of the District's budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:JR:MJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2021
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