TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 21-100-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells and Analysis of Monitoring Well Samples from the McCook Reservoir Site, to A3 Environmental LLC., in an amount not to exceed $131,975.94, Account 101-16000-612490, Requisition 1551282
Body
Dear Sir:
On September 17, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-100-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells and Analysis of Monitoring Well Samples from the McCook Reservoir Site. The contract will expire on December 31, 2022.
On November 5, 2020, authorization to amend the Board Order of September 17, 2020 was approved by the Board of Commissioners.
In response to a public advertisement of November 18, 2020, a bid opening was held on December 8, 2020. The bid tabulation for this contract is:
A3 ENVIRONMENTAL LLC *$131,975.94
APTIM ENVIRONMENTAL AND INFRASTRUCTURE, LLC $370,224.00
*corrected total
A3 Environmental LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $189,560.00, placing their bid of $131,975.94 approximately 30 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Diversity Section has reviewed the proposal and has concluded that A3 Environmental LLC has met the requirements of Appendix A as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) goals for this contract are 20 percent MBE and/or WBE and 10 percent SBE. A3 Environmental LLC offered 66 percent WBE participation and is using the WBE to meet the SBE goal. Appendix V is not included in this contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 21-100-11 to A3 Environmental LLC, in an amount not to exceed $131,975.94.
Funds for the 2021 expenditures, in the amount of $65,987.97, are available in Account 101-16000-612490. The estimated expenditures for 2022 are $65,987.97. Funds for the 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2021
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