TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 7, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to negotiate and enter into an Intergovernmental Agreement with and make payment to the Village of Chicago Ridge for the construction, operation, and maintenance of the Permeable Paver Parking Lot in Chicago Ridge, CSA (20-IGA-07), in an amount not to exceed $227,847.00, Account 501-50000-612400, Requisition 1537632
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Dear Sir:
Authorization is requested to negotiate and enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Chicago Ridge (Village) for the construction, operation, and maintenance of the Permeable Paver Parking Lot in Chicago Ridge, CSA (20-IGA-07), in an amount not to exceed $227,847.00.
On October 17, 2019, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village. Under this authorization, the District proceeded to negotiate an IGA with the Village to provide 60,558 gallons of stormwater storage through construction of a permeable paver parking lot at the Village’s Metra commuter parking lot. Due to the Village’s lease structure of the commuter parking lot it was determined that the project was infeasible, and the Village requested that the project location be changed to the Village’s Police Department parking lot, approximately 600-feet southeast of the original location.
Under the revised scope, the Village proposes constructing a permeable paver parking lot at their Police Department facility, located at Ridgeland Avenue and Oxford Avenue. The project is expected to mitigate local flooding in the area by reducing runoff into the local sewer system and to demonstrate to local residents the benefits of constructing GI. The new permeable paver lot will provide an estimated 60,575 gallons of stormwater storage for which the District will seek credit under the GI requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The terms of the IGA include payment by the District towards construction costs of the captioned project in an amount not to exceed $227,847.00. Construction is anticipated to commence in 2021. Payment to the Village will be made upon receipt of a reimbursement request from the Village and after final inspection by the District. The Village has contributed to engineering and other design-related costs and will also contribute towards the total estimated construction cost of $457,925.00 for this project. The Village will assume responsibility for design, construction, perpetual maintenance, and operation of the project, and be solely responsible for any change orders. The IGA contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed. The IGA also requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises, 10 percent for Women-owned Business Enterprises, 10 percent for Small Business Enterprises, and 3 percent for Veteran-owned Business Enterprises. The Village has indicated that it will apply the District’s goals to its entire construction contract. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if the Village is not meeting the goals applied to the District’s funding. The Village is responsible for any additional goals applied to the project beyond the District’s funding.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to negotiate and enter into an IGA with and make payment to the Village in an amount not to exceed $227,847.00 for the construction, operation, and maintenance of the Permeable Paver Parking Lot in Chicago Ridge. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 7, 2021