TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-RFP-04 Flexible Spending Plan Administrator, estimated cost $275,000.00, Account 101-25000-612430, Requisition 1555804
Body
Dear Sir:
Request for Proposal documents have been prepared for a third-party administrator for the District medical and dependent care flexible spending accounts, transportation accounts and parking reimbursement accounts for employees.
The purpose of this contract is to select a vendor to administer the District medical and dependent care flexible spending accounts, transportation accounts and parking reimbursement accounts for employees in accordance with IRS guidelines. These flexible spending accounts are offered as part of the District employee benefits program. The accounts are funded through pre-tax payroll deductions providing tax savings for participating employees and for the District. This professional services contract will cover the period from January 1, 2022 through December 31, 2026.
The estimated cost for this contract is $275,000.00. The estimated 2022, 2023, 2024, 2025 and 2026 expenditures are $55,000.00 per year.
No bid deposit is required for this request for proposal.
The Diversity Section reviewed the request for proposal and concluded that the contract does not provide practical opportunities for subcontracting. Fees under the flexible spending account program are assessed on a per-account-per-month basis. This fee includes all required services related to administration of these accounts. There are no separate fees for services outside of the monthly administration fee that would provide an opportunity for subcontracting. As such, Appendix A and Appendix V will not be included.
The tentative schedule for this contract is as follows:
Advertise February 17, 2021
Proposals Received March 19, 2021
Award June 17, 2021
Completion December 31, 2026
Funds will be requested for 2022, 2023, 2024, 2025 and 2026 in Account 101-25000-612430, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-RFP-04.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:JEF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2021
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