TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to increase purchase order to Dell Marketing LLP, to Furnish and Deliver Microsoft Licensing and Maintenance in an amount of $16,807.35, from an amount of $894,880.46, to an amount not to exceed $911,687.81, Account 101-27000-612820, Purchase Order 3111921.
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Dear Sir:
On November 19, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order in accordance with the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800, to Dell Marketing LLP, to furnish and deliver Microsoft Licensing and Maintenance in an amount not to exceed $892,657.18. The purchase order expires on November 30, 2021.
As of December 8, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $2,223.28, from the original amount awarded of $892,657.18. The current contract value is $894,880.46. The prior approved change orders reflect a .25% increase to the original contract value.
Dell has submitted additional Microsoft software maintenance costs in the amount of $16,807.35 which were inadvertently omitted from the annual maintenance bill submitted earlier. These particular costs should be consolidated with the other annual maintenance costs.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $16,807.35 (1.9% of the current contract value), from an amount of $894,880.46, to an amount not to exceed $911,687.81.
Funds are available in Account 101-27000-612820.
Requested, John H. Sudduth, Director of Information Technology, JHS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2021
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