TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Dell Marketing, LP and enter into an agreement with Microsoft Corporation for Microsoft Premier software and directory services support, in an amount not to exceed $93,331.00, Account 101-27000-612820, Requisition 1556024
Body
Dear Sir:
Authorization is requested to issue a purchase order to Dell Marketing, LP and enter into an agreement with Microsoft for Microsoft Premier software and directory services support. This purchase order will expire on February 29, 2022.
Authorization is requested to issue a purchase order to Dell Marketing, LP, to furnish and deliver Microsoft Premier Support in accordance with the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800. The District has the ability to participate in State of Illinois (State) Contracts #4010653 under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. Dell Marketing, LP’s current contract with the State expires July 30, 2024.
The District wishes to enter into an agreement with Microsoft Corporation for Microsoft Premier Support in order to enhance support resources for the District’s Microsoft suite of services. The District has replaced and updated over 1500 Microsoft Windows PCs and has improved remote access and single sign-on, requiring enhanced identity, access management and data protection. Access to Premier Support is required for the successful ongoing maintenance of these PCs and services.
Dell Marketing, LP, the sole source of supply under the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800, has submitted prices for the Microsoft Premier Support Services. Inasmuch as Dell Marketing, LP, is the only source of supply, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Dell Marketing, LP is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V do not apply because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Dell Marketing, LP and enter into an agreement with Microsoft Corporation in an amount not to exceed $93,331.00.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:vn
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2021