TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase order to Steel-Fab, Inc., to Provide Parts for Gate Position Indicators at the Thornton Composite Reservoir, in an amount not to exceed $79,673.00, Account 101-68000-623270, Requisition 1554654
Body
Dear Sir:
Authorization is requested to issue a purchase order to Steel-Fab, Inc., to provide parts for gate position indicators at the Thornton Composite Reservoir. The estimated delivery time is approximately sixteen (16) weeks.
Steel-Fab, Inc., the sole source provider for the gate position indicator assemblies, submitted prices for these items as required. These parts will be custom manufactured by Steel-Fab, Inc. Inasmuch as Steel-Fab, Inc. is the only source of supply for these parts for the gate position indicators, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Steel-Fab, Inc., is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Massachusetts. The Director of Maintenance and Operations has given approval to move forward with the recommendation to award.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Ordinance, Revised Appendix D are not applicable due to the contract being a furnish and deliver.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Steel-Fab, Inc., in an amount not to exceed $79,673.00.
Funds are available in Account 101-68000-623270.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2021