TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 19-673-11, Heavy Equipment Repairs at Various Locations, Groups A and B, to West Side Tractor Sales Co., d/b/a West Side Specialized Services Co., in an amount of $92,150.00, from an amount of $537,347.40, to an amount not to exceed $629,497.40, Accounts 101-68000/69000-612760, Purchase Orders 5001697 and 5001698
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Dear Sir:
On November 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 19-673-11, Heavy Equipment Repairs at Various Locations, Groups A and B, to West Side Tractor Sales Co., d/b/a West Side Specialized Services Co., in an amount not to exceed $521,290.00. The contract expires on July 1, 2021.
As of January 6, 2021, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $16,057.40 from the original amount awarded of $521,290.00. The current contract value is $537,347.40. The prior approved change orders reflect an approximate 3.1% increase to the original contract value.
This increase is requested to provide additional monies to continue service to repair heavy equipment until the contract ends.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-673-11, Groups A and B, in an amount of $92,150.00 (approximately 17.1% of the current contract value) from an amount of $537,347.40 to an amount not to exceed $629,497.40.
Funds are available in Accounts 101-68000/69000-612760.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2021
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