TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to forfeit Contract 21-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, to J. T. Barrier, LLC, in an amount not to exceed $296,000.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, 501-50000-623820, Requisitions 1545512, 1545541, 1545551, 1545857, 1545875, and 1545878.
Body
Dear Sir:
On September 17, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-022-11 furnish and deliver diesel fuel to various locations for a one (1) year period, beginning approximately January 1, 2021 and ending December 31, 2021.
In response to a public advertisement of October 7, 2020, a bid opening was held on November 10, 2020. On December 3, 2020, the Board of Commissioners authorized the award of Contract 21-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, to J. T. Barrier, LLC, in an amount not to exceed $296,000.00.
On January 4, 2021, J. T. Barrier, LLC notified the District that they are unable to provide the fuel quoted on this contract. Therefore, the Director of Procurement and Materials Management has advised J. T. Barrier, LLC that their contract will be forfeited in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act. This firm will not be considered a responsible bidder for a one-year period.
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 21-022-11, to J. T. Barrier, LLC, in an amount of $296,000.00, be forfeit. There was no bid deposit for this contract.
A review of the bids submitted by the remaining bidders was conducted and a request for authorization to award Contract 21-022-11 will be presented at this Board meeting, under separate Board action.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2021