TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Connor-Winfield Corp.d/b/a Janus Remote Communications, to provide off site specialized repairs and parts for the analog and digital remote monitoring systems at the Stickney Water Reclamation Plant in an amount not to exceed $53,700.00, Accounts 101-69000-612600, 623070, Requisition 1554663.
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Connor-Winfield Corp. d/b/a Janus Remote Communications, to perform off site specialized repairs of the Janus remote monitoring devices at the Stickney Water Reclamation Plant. Services will commence upon receipt of a purchase order and will terminate on December 31, 2023.
Connor-Winfield Corp. d/b/a Janus Remote Communications, is to provide OEM services to perform repairs, trouble-shooting, configuring, software updates, and setting up of Janus remote monitoring devices, on an as-needed basis. These monitoring devices provide analog and digital communications for digital levels, remote rain gauges, river elevation measurement devices, and remote signal measurement devices that transmit operational data to various receiving points located at various locations throughout the District. The manufacturer requires the devices to be repaired and configured by their service department.
Connor-Winfield Corp. d/b/a Janus Remote Communications, is the sole source provider of District Analog and Digital Wireless Point-To-Point Monitoring solutions. Under direction of the District, hardware configurations and application software were created to provide specific wireless solutions for the District. Inasmuch as Connor-Winfield Corp. d/b/a Janus Remote Communications , is the only source of supply for the Janus remote monitoring devices maintenance and support for the product, nothing will be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Connor-Winfield Corp.d/b/a Janus Remote Communications, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is for proprietary services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into agreement with Connor-Winfield Corp.d/b/a Janus Remote Communications, in an amount not to exceed $53,700.00
Funds for the 2021 expenditures in the amount of $17,900.00 are available in Accounts 101-69000-612600, 623070. The estimated expenditures for 2022 and 2023 are $17,900.00, respectively. Funds for the 2022 and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2021