TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 20-RFP-07 On-line Workplace Ethics Training with Learn Vibe, LLC in an amount not to exceed $44,975.00, Account 101-25000-601100, Requisition 1544660
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Learn Vibe, LLC, to provide On-line Workplace Ethics Training.
The purpose of this contract is to obtain training services to develop an AICC/SCORM compatible on-line, interactive, workplace ethics training program to be utilized on the District’s current learning management program, Cornerstone OnDemand, for all employees, commissioners, and lobbyists.
Initially, the Board of Commissioners granted authority to advertise this RFP, award the contract, and begin work in the year 2020. The original cost estimates for the year 2020 was $5,000.00, $35,000.00 for year 2021, and $5,000.00 in 2022. It is now requested that the contract be awarded beginning in 2021, for a three-year period ending in 2023. The estimated cost for the year 2021 is $41,225.00, $1,875.00 for year 2022 and $1,875.00 in the final year of the contract in 2023.
On August 12, 2020, Request for Proposal 20-RFP-07 On-line Workplace Ethics Training was advertised. Six hundred, sixty-seven (667) firms were notified, and thirty-four (34) firms requested proposal documents. The District received five (5) proposals October 2, 2020 from the following vendors: Building Media, Inc., eLearningLair, Enthrall Tech LLC, OSS Academy, and Learning Vibe, LLC. Enthrall Tech LLC was deemed non-responsive as the signature page of their cost proposal was not uploaded into Bonfire with their proposal.
Four District employees, two members of the Human Resources Department, one member from the Law Department, and one member of the Procurement and Materials Management Department reviewed each proposal. Proposals were evaluated based on criteria such as: understanding of the project, approach to work, experience completing projects of similar scope, technical competence, and cost.
Based on the initial evaluation, four (4) Proposers were scheduled to present and respond to questions from the District’s evaluation team. The Proposers were then afforded the opportunity to submit an unqualified Best and Final Offer (BAFO) to the Director of Procurement and Materials Management. OSS Academy was deemed non-responsive as they did not submit a BAFO.
Based on the overall evaluation of the proposers, Learn Vibe, LLC was selected to provide on-line workplace ethics training services.
Learn Vibe, LLC has significant relevant experience and a high level of competency to provide the services for developing an AICC/SCORM compatible on-line workplace ethics training program.
Inasmuch as the firm of Learn Vibe, LLC possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $44,975.00.
The Diversity Section determined that this RFP should not contain Affirmative Action goals as they are only applicable to contracts more than $100,000.00 and this contract is not to exceed $44,975.00
Funds being requested for the 2021 expenditure, in the amount of $41,225.00, are available in Account 101-25000-601100. The estimated expenditure for 2022 is $1,875.00 and the estimated expenditure for 2023 is $1,875.00. Funds for the 2022 and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Beverly K. Sanders, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2021
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