TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with enfoTech & Consulting, Inc. for iPacs Software Maintenance Support Services, in an amount not to exceed $295,162.00, Account 101-27000-612820, Requisition 1556905
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with enfoTech & Consulting, Inc. for iPACS Software Maintenance Support Services. This purchase order will begin on March 1, 2021 and expire on December 31, 2021.
The initial payment amount of $177,098.00 for the Software Maintenance Support Services will be for Licensing fees effective for the year of 2021. The remaining balance of the contract ($118,064.00) will be made during the year at no fewer than three equally spaced payment intervals.
The software licensing and support allows the District to receive technical support and upgrades to enfoTech’s iPACS software products. enfoTech’s iPACS software was implemented in 2008 and replaced the PIMS application for the Monitoring and Research Department. In 2013, the District went live with the iPACS Cost Recovery and Billing modules. This system united the business processes of Industrial Waste and Finance Billing, allowing for a seamless flow of information, enhanced reporting options, and improved efficiency of staff.
In 2020, the M&R, Finance and Information Technology (IT) Departments began the development of the GovOnline electronic reporting system. This software works with iPACS to allow industrial users the ability to submit reports and receive correspondence electronically, reducing paper copies. Development of GovOnline is expected to conclude at the endo of this year. Continued maintenance of the iPACS system will be necessary to complete the development and deploy GovOnline successfully.
enfoTech & Consulting, Inc., the sole service provider of iPACS Software Maintenance Support Services, has submitted prices for the services required. Inasmuch as enfoTech & Consulting, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
enfoTech & Consulting, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable due to the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with enfoTech & Consulting, Inc., in an amount not to exceed $295,162.00.
Funds for the 2021 expenditure, in the amount of $295,162.00, are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:RA:ra
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2021