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File #: 21-0124    Version: 1
Type: Agenda Item Status: Adopted
File created: 1/27/2021 In control: Procurement Committee
On agenda: 2/4/2021 Final action: 2/4/2021
Title: Authorization to execute change orders to decrease purchase orders or carryforward FY2020 encumbrances to FY2021 (As Revised)
Attachments: 1. Board of Commissioners - FY2020 Purchase Orders, 2. Engineering Department - FY2020 Purchase Orders, 3. Finance Department - FY2020 Purchase Orders, 4. General Administration Department - FY2020 Purchase Orders, 5. Human Resources Department - FY2020 Purchase Orders, 6. Law Department - FY2020 Purchase Orders, 7. Maintenance and Operations Department 66 - FY2020 Purchase Orders, 8. Maintenance and Operations Department 67 - FY2020 Purchase Orders, 9. Maintenance and Operations Department 68 - FY2020 Purchase Orders, 10. Maintenance and Operations Department 69 - FY2020 Purchase Orders, 11. Monitoring and Research Department - FY2020 Purchase Orders, 12. Procurement and Materials Management Department - FY2020 Purchase Orders, 13. Information Technology Department - FY2020 Purchase Orders

TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2021

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authorization to execute change orders to decrease purchase orders or carryforward FY2020 encumbrances to FY2021 (As Revised)

Body

 

Dear Sir:

 

The attached list of purchase orders have encumbered funds designated for fiscal year (FY) 2020. The District is requesting authorization to execute change orders required to decrease the encumbered funds for FY2020 for these purchase orders. Some of the change orders will result in the respective purchase order being closed.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute said change orders.

 

Monies will be restored to Funds 101, 201, 401, 501, and 901, where appropriate.

 

If the FY2020 encumbrance is required for FY2021, the District is requesting authorization to carryforward the encumbrance to FY2021, to cover obligations in 2021 which were anticipated and appropriated in the 2021 Budget.  The Budget Office will perform this task after final change orders to decrease the FY2020 encumbrances are completed. 

 

It is hereby recommended that the Board of Commissioners authorize the Administrative Services Officer to execute said carryforward process.

 

Funds will be encumbered in Funds 101, 201, 401, 501 and 901, where appropriate.

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:ms

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2021

 

Attachments