TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-685-51 Furnishing, Delivering and Administration of Rain Barrels, estimated cost $169,500.00, Account 501-50000-623990, Requisition 1529300 (Deferred from the February 4, 2021 Board Meeting)
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-685-51 Furnishing, Delivering and Administration of Rain Barrels.
The purpose of the contract is to furnish and deliver rain barrels purchased on the District’s website. The contractor will be responsible for taking orders, collecting payment, and delivering rain barrels to the purchaser’s home.
The estimated cost for this contract is not to exceed $169,500.00. The estimated 2021, 2022 and 2023 expenditures are not to exceed $56,500.00, $56,500.00, and $56,500.00, respectively.
The Affirmative Action Ordinance, Revised Appendix D, Appendix V, and the Multi-Project Labor Agreement are not applicable to this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise February 17, 2021
Bid Opening March 16, 2021
Award April 1, 2021
Completion December 31, 2023
Funds for the 2021 expenditure are available in Account 501-50000-623990. Funds for the subsequent years, 2022 and 2023, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-685-51.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2021