TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver Three (3) New 2022 Ford F-650 Crew Cab Trucks with Aluminum Van Bodies, One (1) New 2021 International HV607 SBA Dump Truck, and One (1) New 2021 Ford Super Duty F-550 Stake Bed Truck to the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No.’s 120716-NAF and 060920-NAF, in an amount not to exceed $808,231.96, Accounts 101, 501-50000, 69000-634860, Requisitions 1554933, 1555816 (Deferred from the February 4, 2021 Board Meeting)
Body
Dear Sir:
Authorization is requested to issue purchase orders to 72 Hour LLC, DBA National Auto Fleet Group, to furnish and deliver three (3) new 2022 Ford F-650 crew cab trucks with aluminum van bodies, one (1) new 2021 International HV607 SBA dump truck, and one (1) new 2021 Ford super duty F-550 stake bed truck to the Stickney Water Reclamation Plant. The vehicles will be delivered by December 31, 2021.
Sourcewell currently has two competitively bid contracts with 72 Hour LLC, DBA National Auto Fleet Group, one for the purchase of light vehicles (120716-NAF) and the other for the purchase of class 4-8 chassis vehicles (060920-NAF). On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 120716-NAF began on January 17, 2017 and expires on January 17, 2022. The term of contract 060920-NAF began on August 1, 2020 and expires on August 1, 2024.
This order consists of the procurement of three (3) new 2022 Ford F-650 (W6D) crew cab trucks with TriVan 14’ specialty aluminum van bodies (contract #060920-NAF), one (1) new 2021 International HV607 SBA dump truck (contract #060920-NAF), and one (1) new 2021 Ford super duty F-550 DRW stake bed truck (contract #120716-NAF) to replace existing aging vehicles used by crews at the Stickney Water Reclamation Plant. These cars are built by workers from the United Auto Workers union.
72 Hour LLC, DBA National Auto Fleet Group, is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of California. The Director of Maintenance and Operations has recommended to move forward with the award.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D are not applicable to this requisition because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicles and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group, in an amount not to exceed $808,231.96.
Funds are available in Accounts 101, 501-50000, 69000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2021