TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Dell Marketing LP, to Furnish and Deliver Enterprise Mobility Security licenses and Security patching for Windows 7 PCs in an amount not to exceed $125,611.50 Account 101-27000-623800, Requisition 1557861
Body
Dear Sir:
Authorization is requested to issue a purchase order to Dell Marketing LP to Furnish and Deliver Enterprise Mobility Security licenses and Security patching for Windows 7 PCs in accordance with the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800. The District has the ability to participate in State of Illinois (State) Contracts #4010653 under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. This contract will cover the period of March 1, 2021 to November 30, 2021.
On July 09, 2020, the State of Illinois awarded the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800 to Dell Marketing LP. The District has one more year under the three-year Microsoft Enrollment which expires November 20, 2021. For the remaining year of the Microsoft enrollment, authorization is being requested to issue a purchase order to Dell Marketing LP.
Inasmuch as Dell Marketing LP, is the only source of supply under the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800 for Microsoft software and software maintenance, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Dell Marketing LP is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the contract price consists primarily of licensing fees and the requested service does not provide practical opportunities for subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Dell Marketing LP in an amount not to exceed $125,611.50.
Funds for the 2021 expenditure, in the amount of $125,611.50 are available in Account 101-27000- 623800.
Requested, John Sudduth, Director of Information Technology, JS:SK:rp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2021