TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order to AT&T Corporation, to Furnish and Deliver Point to Point Switched Ethernet Service in an amount of $374,515.20, from an amount of $1,615,071.24, to an amount not to exceed $1,240,556.04, Account 101-27000-612210, Purchase Order 3112516
Body
Dear Sir:
On November 5, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to AT&T Corporation, to furnish and deliver point to point switched ethernet service, known as ASE and T1 lines in an amount not to exceed $1,615,071.24. The contract expires on December 31, 2023.
This contract has no prior change orders.
The change order is necessary to reduce the 2021 and 2022 encumbrances, which were calculated in errant amount higher than required.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $374,515.20 (23.2% of the current contract value), from an amount of $1,615,071.24, to an amount not to exceed $1,240,556.04.
Funds will be restored to Account 101-27000-612210.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2021