TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Elmwood Park for the construction, operation, and maintenance of the Elmwood Park Stormwater Treatment Train, SSA (21-IGA-05), in an amount not to exceed $165,000.00, Account 501-50000-612400, Requisition 1558141
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Elmwood Park for the construction, operation, and maintenance of the Elmwood Park Stormwater Treatment Train, SSA (21-IGA-05), in an amount not to exceed $165,000.00.
On December 3, 2020, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village. Under this project, the Village proposes constructing a green infrastructure treatment train including an open-bottom detention basin, a rain garden to capture runoff and nonpoint source pollution, and new curb cuts with bioswales, located at 1746 North 73rd Ave in Elmwood Park, Illinois. The project is expected to mitigate local flooding in the area by reducing runoff into the local sewer system and to demonstrate to local residents the benefits of constructing GI. The Elmwood Park Stormwater Treatment Train will provide an estimated 18,149 gallons of stormwater storage for which the District will seek credit under the GI requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $165,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2021. The Village has contributed to engineering and other design-related costs and will also contribute towards the total estimated construction cost of $540,000.00 for this project. The Village will assume responsibility for design, construction, maintenance, and operation of the project, and be solely responsible for any change orders. The IGA contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed. The IGA also requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.
The District has reviewed the attached conceptual project design for the potential application of biosolids and will share appropriate recommendations with the Village along with technical information about the District’s biosolids products. The results of the usage of biosolids on this project will be included in a summary report to be provided to the Board.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises, 10 percent for Women-owned Business Enterprises, 10 percent for Small Business Enterprises, and 3 percent for Veteran-owned Business Enterprises. The Village has indicated that it cannot apply the District’s goals to the entire construction contract, but will encourage their contractors to exceed the District’s goals. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if the Village is not meeting the goals applied to the District’s funding.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $165,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2021
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