TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 4, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an intergovernmental agreement with the Illinois Department of Transportation to collaborate and share costs for Contract 14-111-5F, Flood Control Project on 1st Avenue from Roosevelt Road to Cermak Road, SSA
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Illinois Department of Transportation (IDOT) to collaborate and share costs for Contract 14-111-5F, Flood Control Project on 1st Avenue from Roosevelt Road to Cermak Road, SSA (Project).
On September 19, 2013, the Board of Commissioners authorized the District to negotiate an IGA with IDOT in conjunction with the captioned Project. In coordination with IDOT, the District performed preliminary engineering to identify and evaluate solutions to address known flooding in the Project area, and final design of the preferred alternative based on stakeholder input, including the Forest Preserve District of Cook County (FPDCC). The District will construct the project to alleviate flooding on 1st Avenue and adjacent properties including the Loyola University Medical Center through construction of new storm sewers in IDOT right-of-way and a bioswale on FPDCC property. A separate request will be presented at an upcoming Board of Commissioner’s meeting for authority to advertise Contract 14-111-5F.
The terms of the IGA with IDOT include the District constructing new storm sewers and a bioswale to alleviate flooding along 1st Avenue and adjacent properties including the Loyola University Medical Center. Upon final completion of the Project, the new storm sewers will be maintained by IDOT, and the bioswale will be maintained by the FPDCC as prescribed in the separate IGA that was approved by the Board of Commissioners for execution on December 17, 2020.
The District and IDOT have agreed in principle to the terms of an IGA, which will require IDOT to cost share in an amount not to exceed $2,642,387.83 under grant agreement number M-91-001-21. IDOT’s contribution is approximately 50 percent of the project costs.
Once the design is finalized, the construction will be bid by the District with the Affirmative Action Ordinance, Revised Appendix D, and Multi-Project Labor Agreement included in the contract. We plan to present the authority to advertise board letter with specific project goals to the Board of Commissioners as soon as the IGAs and design are finalized.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA and grant agreement with IDOT. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 4, 2021