TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 20-656-12 (Re-Bid), Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations, estimated cost $500,000.00
Body
Dear Sir:
On December 5, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 20-656-11, Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations.
In response to a public advertisement of February 5, 2020, a bid opening was held on March 3, 2020. The sole bidder was rejected at the Board meeting of April 16, 2020.
In response to a public re-advertisement of September 23, 2020, a bid opening was held on October 20, 2020. The bid tabulation for this contract is:
QUANTUM CROSSINGS, L.L.C. $418,000.10*
BROADWAY ELECTRIC, INC. $796,300.00
*corrected total
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 13% Minority Business Enterprise (MBE), 7% Women Business Enterprise (WBE), 10% Small Business Enterprise and 3% Veteran-Owned Business Enterprise (VBE).
The Utilization Plan submitted by Quantum Crossings, L.L.C. (Quantum) indicated 80% MBE, 7% WBE, 10% SBE, and 3% VBE. A review of the Utilization Plan by the Diversity Administrator revealed that Quantum is no longer qualified as an MBE and in accordance with Section 11. Counting MBE, WBE, and SBE Participation towards Contract Goals (i), Quantum also exceeded the allowable supplier exception. Therefore, in accordance with Affirmative Action Ordinance, Revised Appendix D, Section 11(i) Counting MBE, WBE, and SBE Participation towards Contract Goals and Section 12 (c) Utilization Plan Submission, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Quantum Crossings, L.L.C., of this action.
A review of the second low bid submitted by Broadway Electric, Inc., revealed that the bid is approximately 54 percent over the District’s estimated cost and considered too high for award. Therefore, the bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Broadway Electric, Inc., of this action.
The Maintenance and Operations Department plans to re-advertise the contract at a future date.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm