TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Safety io LLC, (An MSA Company), to provide software hosting and solution support for the MSA Link Pro in an amount not to exceed $40,988.00, Accounts 101-25000-612820 and 101-27000-612820, Requisition 1561140
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Safety io LLC (An MSA Company) to provide software hosting and solution support for the MSA Link Pro system for a two-year period. This purchase order will expire on December 31, 2022.
The District’s current platform for Mine Safety Appliance (MSA) portable gas meter data capturing is not being supported or updated any longer. This data will be migrated to the cloud-based platform available from Safety io LLC (An MSA Company).
MSA Link Pro will provide the District with a secure and reliable cloud-based information system that facilitates the consolidation, analysis, tracking, and reporting on portable gas meter data across the District. System updates and enhancements are included at no additional charge.
Safety io LLC, (An MSA Company), the sole service provider of Link Pro, has submitted prices for the services required. Inasmuch as Safety io LLC (An MSA Company) is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Safety io LLC, (An MSA Company) is registered and in good standing with the State of Pennsylvania. The Director of Human Resources has requested to move forward with the recommendation to award. The Director of Procurement and Material Management concurs.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Safety io LLC (An MSA Company) in an amount not to exceed $40,988.00.
The estimated expenditures for 2021 and 2022 are $21,494.00 and $19,494.00 respectively. Funds for the 2021 expenditures are currently available in Account 101-25000-612820. Funds for the 2022 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:EJK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021