TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 21-304-12 (Re-Bid), Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period, to U.S. Fire and Safety Equipment Co., in an amount not to exceed $133,519.00, Account 101-25000-612780, Requisition 1551979
Body
Dear Sir:
On November 19, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-304-11, Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period.
In response to a public advertisement of January 13, 2021, a bid opening was held on February 2, 2021. No bids were received for this contract.
In response to a public re-advertisement of March 10, 2021, a bid opening was held on March 23, 2021. The bid tabulation for this contract is:
U.S. FIRE AND SAFETY EQUIPMENT CO. *$133,519.00
JOHNSON CONTROLS FIRE PROTECTION LP *$163,370.71
*corrected total
U.S. Fire and Safety Equipment Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $135,000.00, placing their bid of $133,519.00 approximately 1 percent below the estimate.
The contract terminates on December 31, 2023.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Appendix A and Appendix V did not apply due to the lack of MBE/WBE/SBE/VBE firms available to perform the requested services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 21-304-12 (Re-Bid), to U.S. Fire and Safety Equipment Co., in an amount not to exceed $133,519.00.
There was no bid deposit required for this contract.
Funds for the 2021 expenditure, in the amount of $44,506.33, are available in Account 101-25000-612780. The estimated expenditures for 2022 are $44,506.33, and for 2023 are $44,506.34. Funds for the 2022 and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021