TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 21-639-11, Furnish and Deliver Process Water Chemicals to Global Water Technology, Inc., in an amount not to exceed $314,000.00, Accounts 101-67000, 68000, 69000-623560, Requisitions 1552458, 1552459, and 1552460
Body
Dear Sir:
On January 7, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids for Contract 21-639-11, Furnish and Deliver Process Water Chemicals.
In response to a public advertisement of March 10, 2021, a bid opening was held on March 30, 2021. The bid tabulation for this contract is:
GLOBAL WATER TECHNOLOGY, INC. $214,290.70
H-O-H WATER TECHNOLOGY, INC. $225,677.00
KURITA AMERICA, INC. $240,810.72
CHEMTREAT, INC. $280,037.42
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $314,000.00.
Global Water Technology, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $314,000.00, placing the bid of $214,290.70 approximately 31.75 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is a furnish and deliver contract.
The contract will require approximately two (2) people for the services.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 21-639-11 to Global Water Technology, Inc., in an amount not to exceed $314,000.00.
The contractor shall provide process water chemicals starting five calendar days after mailing date of the purchase order and terminate three years thereafter.
Funds for the 2021 expenditures, in the amount of $78,500.00, are available in Accounts 101-67000, 68000, 69000-623560. The estimated expenditures for 2022 are $78,500.00, for 2023 are $78,500.00, and 2024 are $78,500.00. Funds for the 2022, 2023, and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021